Many companies have seen mobile voice and data costs spike in this time of digital transformation and flexible work. In some instances, enterprises know that they are probably overspending on telecoms service, but they aren’t sure by how much or how to optimise their costs.

The good news is that smarter automation of mobile expense management processes can help nearly any organisation with a large workforce to reduce costs and thereby improve profitability. Cutting edge tools and practices can simplify operations and save time, as well as give you more visibility into and control over your voice and data costs.

Here is a guide to some of the ways automation can help you to bring runaway mobile cost back under control:

Get the full picture about costs: A cutting edge automated mobile expense management solution should provide you with a smarter digital view of your entire telecoms environment. Senior financial, telecoms and procurement teams will have dashboards and reports offering detailed spend analysis, budget tracking and forecasting. Branch or line managers will be able to easily view costs, services and usage trends related to their teams.

Simplify BYOD & COPE management: Keeping track of mobile spending and usage trends across a large workforce becomes especially tricky when you use a mixture of corporate-owned, personally enabled (COPE) and bring your own device (BYOD) models. Smarter automation solutions simplify your environment and empower your teams with the tools they need to allocate expenses and claim reimbursement.

No month-end or year-end surprises: Bill shock remans a significant challenge, with many companies struggling to eliminate wastage, prevent abuse and stick to budgets. You can monitor and control data and voice costs in real time with automated tools. Smarter mobile expense management solutions enable you to send automated alerts and usage notifications to your team to create cost awareness.

Let everyone focus on getting their job done: Why should your knowledgeable and talented team waste their valuable time sifting through invoices and compiling Excel spreadsheets? You can automate allocating costs to users and departments for the shared services they use. You can also eliminate the need for users to manually work through their itemised billing each month to identify business-related calls for expense claims.

Take charge of your mobile inventory: An accurate inventory of devices, SIM cards and contracts is essential to keeping costs under control. Automated solutions enable you to enterprise to create a centralised asset database spanning hardware, software, licences, subscription services, infrastructure, and mobile devices. By tracking all these assets, your finance and technology teams can simplify operations and optimise the entire asset lifecycle.

In a tight economy, no company can afford to allow rising telecom costs to erode its profitability. Yet mobile technology is essential for successful digital transformation. Automated tools enable you to reduce telecom spending without impairing productivity or end-user experience.

Companies that aren’t automating mobile expense management may be leaving easy cost savings on the table. We have worked with many enterprises blue-chip companies to simplify mobile and cloud expense management. Contact us to learn how we can help you accelerate your mobile expense management, FinOps and digital transformation journey.